Managing Shifting Audit Schedules Due to COVID-19

Layered Process Audits

By Jason Holte
March 25, 2020

Changes in auditing platform

These are uncharted territories for most of us, although in the manufacturing industry, plant shutdowns are not completely uncommon.

If you’re in the automotive industry, when it comes to developing a layered process audit schedule that complies with CQI-8 as well as any customer-specific requirements, it can take a lot of fine-tuning and is constantly subject to changes due to operation schedules and staffing.

With the recent developments of COVID-19 and many governments opting for social distancing or stay-at-home directives, we understand that your finely tuned LPA schedule may need some out of the ordinary adjustments to reflect changes in auditing capacity. With that in mind, we’ve put together a few tips on making schedule changes in the EASE (Beacon Quality) auditing platform.

Remember that our customer success and support teams are here for you if you need anything. Just send us a message through our support portal.

Delete Requests

If you have individual people missing work, we recommend trying our new delete requests feature. Admins can enable it in the site settings page, then auditors can submit a request to have a missed or upcoming audit removed from their schedule. This option helps by eliminating audits that would end up marked missed or incomplete if the scheduled employee must stay home.

Remove Audits via Location Calendars

If you have any equipment going offline or an entire site being shut down for a period of time, you can use our location calendars to remove audits for those dates. This is the best way to remove all audits for a given date range.

Remove All Audits

If you are shutting down and do not know when operations will resume, we recommend removing all audits from your schedule. You can do this from the assign page by clicking on one of your audits and deleting all related audits. This works best if you create your schedule all at once.

Additional Audit Questions to Incorporate

If you are staying open, you could incorporate new COVID-19 safety questions into your existing LPAs, 5S audits, or health and safety inspections. Examples include:

  • Are employees maintaining a social distance of 6 feet?
  • Are frequently touched surfaces being disinfected regularly?
  • Are sinks stocked with soap and signs posted to wash hands for 20 seconds?
  • Is hand sanitizer available where washing hands is not feasible?

For a more complete list of questions to add, check out our post on Audit Questions to Ask Now to Reduce Coronavirus Risk in the Workplace.

Jason Holte
Sr. Product Marketing Manager at Ease, Inc.

Jason Holte is the senior product marketing manager for EASE, the innovative mobile platform that helps manufacturers simplify how they administer, conduct and respond to plant floor audits.

Jason began his career at The Behr Paint Company, a leading North American CPG manufacturer. It was at Behr that he developed a passion for enabling quality, safety, and productivity on the shop floor through the use of real-time insights into process and protocol adherence. He considers digital transformation essential to zero error, zero injury manufacturing.

A California native, Jason is a graduate of Concordia University Irvine.